In this blog post, I’ll explain how the search feature works in Outlook for Mac (it’s quite different to how it works in the WIndows version) and how you can use it to quickly find the email you are looking for.Change the rule name to Forward Email. If you use Microsoft Outlook for Mac and want to become efficient at quickly finding emails, then learning how to search effectively is really important! It’s so easy to waste time digging through folders and scrolling through search results trying to find that email that you just know is hidden somewhere. Outlook email client provides email / emails encryption. To Change encryption settings click on the Setting button. On the Email Security tab, under Encrypted email, Select Encrypt contents, and attachments for outgoing messages check box. Click Options, then Trust Center, then Trust Center Setting.Some things may look a little different if you are using another version of Outlook for Mac, but the general process will remain the same. And others browsers on Windows, Mac OS, Linux, and even Solaris platforms.Note: The steps and images shown in this post are for Outlook for Mac (Office 365 version 16.25, July 2019). If your reading pane is set up to show messages on the right, at the top of your message list, click the By menu, and then select From.The user sees an Access Denied error when opening a secure message embedded. Whether your messages are set up to display on the right or on the bottom, you can organize email by sender simply by clicking the Arrange By menu on the Organize tab and selecting From. Change the From drop down, located under the When a new message arrives.Organize email by sender.You can also add or remove advanced search boxes by clicking the + and – buttons on the far right.You can also change the advanced search field used in these boxes by clicking on them and choosing a new search field from the menu. Clicking on a button will add an advanced search box just below the ribbon.Clicking on a second button will add another advanced search box. It will also display a pop-up list of recent searches that you may like to reuse.All of the buttons on the Search toolbar can be used to fine tune your search. The search toolbarAs mentioned above, clicking inside the search box will automatically display the Search toolbar in the ribbon. Or worse, the email you are looking for is not even in the search results! By taking the time to use the advanced search features in Outlook for Mac, you can narrow down your search results so that you can quickly pinpoint the exact email you are looking for.To choose the sender you want to search for, click in the text box on the right and type their name or email address.Tip: For the best results, enter their full email address. Click in the Search box to activate the search toolbar.3. This is much more effective!1. Searching without this option will show all emails to and from that person (including CC’s and BCC’s) and all emails that mention the person’s name, but searching with this option will only show emails they sent you. The ‘Is’ option will find emails that only have the keyword(s), such as an exact match to an email subject.When you have finished searching, click the Close Search button to clear the search results and close the search toolbar.Example – finding an email from a specific personUsing the From button when searching is the quickest way to find an email that someone has sent you.
Outlook Displaying Emial As Messages Mac And WantSubject: Only returns search results where the keyword is in the subject of an email. Other advanced search optionsOther useful buttons on the search toolbar include: The search results will be displayed. Important: Only returns search results where the email has been marked as important. Date Sent: Only returns search results sent during the chosen time (Today, This week, This month or after a specific date). Date Received: Only returns search results received during the chosen time (Today, This week, This month or after a specific date). You could use this last option to find emails you have sent to a specific person. Sent to a mailing list) or emails sent to a specific person (another recipient). Sent To: Can be used to find emails sent directly to you or CC’d to you, not sent directly to you (e.g. Categories: Only returns search results where the email has been assigned a specific category. You can then choose which flag to search for. Flagged: Only returns search results where the email has been flagged. The #Microsoft #Outlook for #Mac search toolbar has heaps of options to help you search more effectively! Click To TweetSave time by saving your frequent searchesOne final time saving tip for searching Outlook effectively is to make use of the Save Search button on the toolbar. With this kind of search you are far more likely to quickly find the email you are looking for. Simply clicking all the relevant search buttons on the toolbar to add the search fields. For example, you could search for all emails from a specific person that were received this month and that had an attachment. Advanced: Adds another search box which you can then use to select one of the many other advanced search options.The great thing about these advanced search operators is that you can combine multiple ones in one search. Enter a name for the search and press Enter.4. Locate the new ‘Untitled’ folder that appears in the Smart Folders section of Outlook (bottom left hand side). Click the Save Search button on the Search toolbar.3. Perform the search using the steps outlined in the rest of this post.2. Smart Folders are virtual folders that dynamically display search results for a saved search.1. Best mastering program for macThe Save Search tool in #Microsoft #Outlook for #Mac is a great way to quickly re-use a search without having to enter the criteria again! Click To TweetOnce you have put these Outlook for Mac search strategies into practice, you’ll notice that you will spend less time trying to find emails and more time actually actioning them!Interested in getting more efficient with Microsoft Office 365 tools?Contact us to find out more about our face-to-face and online training options for your organisation. To edit or delete the Smart Folder, right click on it and choose the edit or delete option. You can now click on it at any time to instantly see the emails associated with the search.5.
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